Contract Number:

#PC70273

Contract Pricing:

October 2025 NY State Contract Price Book

Up to $15,000: 37% off list plus freight

$15,001 – $99,999: 37% off list Delivered

$100,000 – $200,000: 42% off list Delivered

$200,001+: 47% off list Delivered

Upstate

• Inside delivery add 18% of net
• Install add 45% of net

Downstate

• Inside delivery add 24% of net
• Install add 55% of net

Expiration Date:

December 1st, 2028

Ordering Instructions:

Purchase order must be made out to Smith System with the dealer of reference listed.

Email to smithfax@smithsystem.com or fax to 972-398-4051

Inside Delivery

Inside delivery is intended for essentially free-standing furniture when the Authorized User is unable to bring it from the dock to the point of use. It shall consist of removal from truck, bringing to point of use, uncrating, minor assembly (for example: attach hutch to desk or credenza, attach a return, set shelves in bookcase and leveling), removal of packing/packaging debris and leaving ready for use. Inside delivery cannot be applied to installation, such as systems furniture, high density filing, and furniture shipped KD (“Knocked Down”). The Authorized User must specify at time of order, and prior to delivery, if inside delivery is required.

The inside delivery fee shall be based on the following conditions:

1. Delivery location has a loading dock or off-street loading area;
2. The delivery will be to the same floor as the loading dock or there is a freight elevator available;
3. The delivery may be completed during regular working hours;
4. The delivery fee is negotiable and may be lower than but not greater than the percent posted to the OGS website. Additionally, fees must be agreed to by the Authorized User and Contractor prior to delivery

Installation

Installation includes inside delivery as described in Section 2.2.1 – Delivery; however, it is intended for the additional work involved with regard to assembly of other than free-standing furniture, such as systems furniture, high density filing, and furniture shipped KD (“Knocked Down”), and any other assembly not considered minor assembly as described in Section    2.2.1 – Delivery. Installation does not include repairs or moving. The Authorized User must specify at time of order, and prior to delivery, if installation is required.

Installation shall include the following:

1. Inside delivery to the pre-agreed upon building location;
2. Unpacking boxes;
3. Checking parts for damage;
4. Assembly utilizing the installers own tools;
5. Disposal of boxes and packing materials; and
6. Clean up after completion.

NOTE: Any deviations from the above delivery requirements are outside the scope of the Contracts resulting from this Solicitation and may require the Authorized User to make a separate, non-contract purchase in accordance with the Authorized User’s standard purchasing rules and procedures.

Additional Information

Downstate is the following counties: Rockland, Westchester, Nassau, Suffolk, Queens, Kings, New York, Bronx and Richmond.

*Section 24

f.iv. Special Offers/Promotions to Authorized users: Contractor may offer Authorized Users, under either this Contract or any other Contracting vehicle, competitive pricing which is lower than the NYS Net Price set forth herein at any time during the Contract term and such lower pricing shall not be applied as a global price reduction under the Contract pursuant to the foregoing paragraph (iii).

Unless otherwise specified in the Bid Specifications, Contractor may offer lower prices or better terms (see Modification of Contract Terms) on any specific Purchase Order(s) from any Authorized User without being in conflict with, or obligation to comply on a global basis, with the terms of this clause.

g. Best and Final Prices As specified in the Bid Documents and Contract, a Contractor may be solicitied at the time of issuance of a Purchase Order or Mini-Bid award for best and final pricing for the Product or service to be delivered to the Authorized User. Contractors are encouraged to reduce their pricing upon receipt of such request.

For questions about this contract, please contact:

Stephen Pendleton
National Sales Manager
972-897-0152
Lorrie Gibbs
Contract Manager
972-398-4067